Δημοσιεύτηκε στις 03/11/2023 στην κατηγορία Νέα
Dear Potential Applicant,
Thank you for your interest in joining us for Thessaloniki 2024! Having chosen our Core Organisers we are more than excited to extend our team and open the call for Organisers. Under the theme of “Harbour of Innovation'', we aim for potential applicants to develop their organising skills while also having fun and enjoying the process of bringing the International Session to life. Within this vision you will find more information about the session, the selected Core Team and the vision we have shaped together for your experience.
Information about Thessaloniki
With International Sessions returning to Thessaloniki after 27 years, we are very excited to welcome you all to the “Harbour of Innovation”. With the official dates for the Delegates being from the 20th until the 28th July 2024, a fun and productive summer is in the works for everyone involved.
Taking inspiration from the port of Thessaloniki, a growing force for transportation and logistics in Northern Greece but also a meeting point at the city center hosting multiple cultural events, we want this session to combine the human factor together with advancing technologies. The session schedule and any preparatory meetings will be reflecting these two aspects with equal effort into human interaction and proper Team Building as well as constantly developing soft and technical skills. We want Thessaloniki to be a place for people to rediscover themselves while having the opportunity to try out new things and approaches.
The Organising Team
Our vision for the organising team is to be the leading source of support and guidance for all organisers. We aim to be the top-tier, providing a safe and respectful space where organisers can express their feelings, address their concerns, and work together seamlessly. Central to our approach is a commitment, from our end, to transparency, open communication, and ensuring that everyone understands what is happening and can offer support to one another. We want to cultivate a proactive mindset, valuing dedication and motivation over experience alone. Sharing responsibilities and fostering an information-rich environment are pivotal elements of our strategy, as they allow us to work cohesively and tackle challenges effectively.We believe in empowering individuals to take ownership of their work, fostering pride and motivation, and we promote informative meetings and buddy groups to facilitate collaboration.
We understand that training organisers is an ongoing process, and we actively encourage them to take initiative. In our ideal organising team, we seek individuals who are not just experienced, but who are also driven by a deep sense of commitment and motivation. We value team members who have ideas, embrace transparency and open dialogue, as well as those who are eager to share responsibilities and take ownership of their tasks. Our vision extends beyond individual tasks; we aim to be not only aware of our own responsibilities but also fully cognizant of the efforts of the entire team. This ensures that we are always prepared to lend a helping hand when needed, promoting a harmonious and efficient organisational environment. Our ultimate goal as the Core-Organisers is to help shape an organising team into a highly efficient, collaborative, and supportive environment that empowers organisers to achieve their tasks and goals effectively while not leaving behind the well-being and fun of individuals.
The clusters
To better handle the workload and provide with a sense of stability for the Core Team, we have decided to create the following clusters.
National & International Partnerships (Steve)
As explained in the name, the 2 Core Organisers involved in this cluster will be focusing on expanding the fundraising efforts for the event under the guidance of the Head Organisers. Their tasks will include communication with (potential) partners and the improvement of relevant material. Under the umbrella term of “shaping the partner’s experience” they will be involved in all clusters, ensuring that both the session’s and partners’ needs are met. During the actual event, the Core Organisers will become involved with other clusters and tasks.
Venues & Accommodation (Elena)
The Core-Organiser selected for this position will help the session find its home within the city of Thessaloniki. Responsible for conveying the expectations set for each space required for the event, they will get the opportunity to explore the city of Thessaloniki with Elena and make many exciting decisions when it comes to seating plans as well as social event venues.
Logistics & Transportation (Elena)
The Core-Organiser selected for this position will coordinate with the Core Organiser for Venues & Accommodation to make the most of the session’s logistics. Keeping the welfare of the participants in mind from the very beginning, they will handle the logistics of the event, making the most of our time in Thessaloniki.
Food & Material (Steve)
Working closely with the Core Organisers for Partnerships, the Core Organiser for Food & Material will help shape the plan for covering the needs of the session. In collaboration with Venues & Logistics they will be creating the inventory of the session and ensure all participants have enough food to sustain themselves.
Participant Support & Theme Implementation (Elena)
The Core-Organiser responsible for this cluster will take on an important role in shaping the Participant Experience. Through collaboration with the rest of the clusters they will provide with Travel Assistance and help make sure all participants have the necessary information for the event. In close cooperation with the Core-Organiser for Venues & Accommodation they will help plan the social activities of the session. This role does require someone easily adaptable across platforms and communication media as it can be challenging to keep up with participants and their various needs.
Important Information & Timelines
The first organisers training (in hybrid format) will be held on the 26th of November in Thessaloniki and using whichever online platform we deem fit.
With love from Thessaloniki,
Elena & Steve
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